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PRIVACY NOTICE for Pupils in Schools, Alternative Provision and Pupil Referral Units and Children in Early Years Settings - Secondary aged students

Privacy Notice - Data Protection Act 1998

We Ashley High School are a data controller for the purposes of the Data Protection Act. We collect personal information from you and may receive information about you from your previous school and the Learning Records Service. We hold this personal data to:

  • Support your learning;
  • Monitor and report on your progress;
  • Provide appropriate pastoral care, and
  • Assess how well we are doing

Information about you that we hold includes your contact details, national curriculum assessment results, attendance information1 and personal characteristics such as your ethnic group, any special educational needs you may have and relevant medical information. If you are enrolling for post 14 qualifications the Learning Records Service will give us your unique learner number (ULN) and may also give us details about your learning or qualifications.

In addition for Secondary and Middle deemed Secondary Schools

Once you are aged 13 or over, we are required by law to pass on certain information to providers of youth support services in your area. This is the local authority support service for young people aged 13 to 19 in England. We must provide the names and addresses of you and your parent(s), and any further information relevant to the support services' role. We may also share data with post 16 providers to secure appropriate support on entry to post 16 provision and to encourage, enable or assist you to participate in education, employment or training.

However, parent(s) can ask that no information beyond names, addresses and your date of birth be passed to the support service. This right transfers to you on your 16th birthday. Please tell Mrs King, Headteacher if you wish to opt out of this arrangement. For more information about young people's services, please go to the National Careers Service page at

We will not give information about you to anyone without your consent unless the law and our policies allow us to.

We are required by law to pass some information about you to our Local Authority (LA) and the Department for Education.

If you want to receive a copy of the information about you that we hold or share, please contact Mrs Collacott, Clerical Assistant.

If you need more information about how the LA and DfE store and use your information, then please go to the following websites:

If you cannot access these websites, please contact the LA or DfE as follows:

Janet Johnson - Information Governance - ICT Services - Halton Borough Council Direct Dial Tel: 0151 511 7059 or via email

Public Communications Unit
Department for Education
Sanctuary Buildings
Great Smith Street

Website: anisations/department-for-education
Telephone: 0370 OOO 2288

Peter Richmond
Divisional Manager - Service Improvement
Resources, ICT Services
Halton Borough Council
Municipal Building Kingsway

(for person identifiable data please use
Direct line - 0151 511 7003
Switchboard 0303 333 4300